Category Archives: Town Hall

Town Moderator – Did you know?

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The Town Moderator is the presiding officer of the Town Meeting, regulates its proceedings and performs such other duties as may be provided by general law, by Charter, by bylaw or by other Town Meeting vote.  The Town Moderator is elected for a term of three (3) years.

The Town Moderator shall, as part of an appointing committee composed of the Moderator, Board of Selectmen and Town Clerk, appoint members of the Appropriations Committee, and shall make any other appointments provided for by this Charter, by bylaw or by general laws.

The current Town Moderator is Dr Bruce Karlin who has held the position since 1995.

To run for Town Moderator a person must be a registered voter in Hopkinton and either obtain and submit nomination papers by securing the signatures of 50 Hopkinton registered voters; or a person may qualify by being the top vote getter in one of the town political party caucuses; or a combination of both. Town Moderator is currently an unpaid volunteer position, but compensation for any elected official could be voted on at any future town meeting.

For Further Reading:

Board of Selectmen – Did you know?

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A board of five members, elected for three-year terms on a rotating basis. The Board serves as the chief executive of the Town, and is responsible for policy making, granting licenses, and appointing the Town Manager, Town Counsel, Police Chief, Fire Chief and members of multiple member bodies for whom no other method of selection is provided by the general laws.

Board of Selectmen regularly meets on the 1st and 3rd Tuesdays of every month. Public meetings usually start at 6:30 p.m. in the Town Hall Hearing Room (215).  A public forum is typically held at the beginning of each regular meeting where the residents are invited to share ideas, opinions or ask questions regarding town government.

To run for Selectmen a person must be a registered voter in Hopkinton and either obtain and submit nomination papers by securing the signatures of 50 Hopkinton registered voters; or a person may qualify by being the top vote getter in one of the town political party caucuses; or a combination of both. Selectmen is currently an unpaid volunteer position, but compensation for any elected official could be voted on at any future town meeting.

Contact Info:

For Further Reading:

Planning Board – Did You Know?

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A board of nine members, elected for five-year terms on a rotating basis. The Planning Board is charged with the following duties, which are contained in the Mass. General Laws and the Hopkinton Zoning and General Bylaws:

  1. Adopting a Master Plan for the Town. The current Master Plan was adopted in 2007.
  2. Conducting studies, and, when necessary, preparing plans of the resources, possibilities and needs of the Town for submittal to the Board of Selectmen for their consideration.
  3. Serving as the local authority for the Subdivision Control Law; adopting Rules and Regulations governing the subdivision of land in the Town of Hopkinton ; reviewing all preliminary and definitive plan submittals, and endorsing approval-not-required plans.
  4. Drafting and submitting zoning amendments for consideration by the Town. When a zoning amendment has been put forward by any entity, the Planning Board holds the public hearing and also reports its recommendation to Town Meeting.
  5. Serving, in some instances, as the Special Permit Granting Authority (SPGA). The Planning Board is charged with issuing the following Special Permits in the Hopkinton Zoning Bylaw: Open Space and Landscape Preservation Development; Garden Apartments in Residential Districts; Senior Housing Developments; Flexible Community Development and Campus Style Development.
  6. Reviewing and proposing the acceptance of streets as Town public ways, with recommendation to the Town Meeting.
  7. Serving as Site Plan Review authority for non-residential Site Plans.
  8. Issuing permits to remove trees and stone wall within street rights of way designated as scenic roads by Town Meeting. The Planning Board also recommends roads for scenic road designation.
  9. Issuing permits for earth removal within the Town of Hopkinton .
  10. Annually appoints the members of the Design Review Board.

Planning Board representatives also serve on the following other Boards and Committees: Open Space Preservation Commission, Community Preservation Committee, Design Review Board, and Zoning Advisory Committee.

The Planning Board typically meets on Mondays twice a month in Town Hall at 7:30 PM.  The Planning Board’s staff services are provided by the Department of Land Use, Planning and Permitting.

To run for Planning Board a person must be a registered voter in Hopkinton and either obtain and submit nomination papers by securing the signatures of 50 Hopkinton registered voters; or a person may qualify by being the top vote getter in one of the town political party caucuses; or a combination of both. Planning Board member is currently an unpaid volunteer position, but compensation for any elected official could be voted on at any future town meeting.

Contact Info:

For Further Reading:

Town Clerk – Did You Know?

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The Town Clerk is the keeper of vital statistics for the Town, the custodian of the Town seal and all records of the Town; administers the oath of office to all Town officers, elected or appointed; issues such licenses and permits as are required by general law to be issued by such clerks; supervises and manages the conduct of all elections and matters relating thereto and is the clerk of the open Town Meeting, keeps its records and, in the absence of the Town Moderator and Deputy Town Moderator, serves as temporary presiding officer.

To run for Town Clerk a person must be a registered voter in Hopkinton and either obtain and submit nomination papers by securing the signatures of 50 Hopkinton registered voters; or a person may qualify by being the top vote getter in one of the town political party caucuses; or a combination of both. Town Clerks who have completed the necessary courses of study and training, may be awarded a certificate by the Massachusetts Town Clerks’ Association as a certified Massachusetts municipal clerk. Town Clerk is currently a full-time salaried position. Compensation for the Town Clerk is voted on every year at town meeting upon recommendation of the Personnel Committee:

  • Town Meeting 2015 – $70,000 Town Clerk annual salary
  • Town Meeting 2014 – $67,250 Town Clerk annual salary
  • Town Meeting 2013 – $62,308 Town Clerk annual salary

In 2011 60% of Hopkinton voters rejected a ballot question that would have changed the position of Town Clerk from elected to appointed. The change had previously been approved at the May 2010 Town Meeting by a 2/3 voice vote, but charter changes must pass at both a Town Meeting and Town Election.

Contact Info:

  • 508-497-9710
  • townclerk@hopkintonma.gov
  • Town Clerk Webpage
  • Office Hours at Town Hall:
    • Monday, Wednesday and Thursday 8:00 AM to 4:30 PM
    • Tuesday 8:00 AM to 7:00 PM
    • Friday 8:00 AM to 2:00 PM
    • Public Notary Services available by appointment

For Further Reading:

Highlights from Hopkinton Youth and Family Services

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Did you know that Hopkinton employs a full-time Director of Youth and Family Services?  Denise Hildreth, MSW, LICSW, has an office in Town Hall and is a free, confidential resource available to all Hopkinton residents to address such needs as:

  • Individual, group and family counseling
  • Parent consultation
  • Crisis intervention and support
  • Information and referral
  • Advocacy
  • Court diversion
  • Community education, programs and activities

Residents in need of services can contact Denise by phone at 508-497-9781, or email at dhildreth@hopkintonma.gov.  Alternately, Denise hosts drop-in Thursdays for parents and caregivers in Lower Town Hall from 10-11AM.

Serving Hopkinton in this role since June 2015, Denise has worked tirelessly to connect with all facets of the Hopkinton community and to spread the word about her work.  In addition to working one-on-one with residents, she has launched several successful programs, including a parent-to-parent conversation series and community education programs like “Learning to Cope: A Journey through Addiction and Recovery” and “Talking with Young Children about Death and Other Stressful Events”.

For more information on happenings in Youth and Family Services, see the webpage on the town website: http://www.hopkintonma.gov/home/government/departments/youth.

A New Face at Town Hall and Several Key Positions Open

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Over the summer Chris Howell was hired as Hopkinton’s new Finance Director, replacing Christopher Ketchen who left last spring to become the Town Manager of Lenox. Howell comes to Hopkinton from Dedham, where he was a financial analyst. He has a masters degree in public administration from Suffolk University and a masters degree in business administration from Boston College. You can follow him on Twitter @HopkintonFinance or read a recent Metrowest Daily News article about him.

Due to several recent resignations, there are currently several key positions now open at Hopkinton Town Hall. Read more in the Metrowest Daily News. Open positions include:

  • Human Resources Director
  • Principal Assessor
  • Deputy Assessor
  • Parks & Recreation Director

 

Apply for a Spot on a Town Committee – Deadline 6/9

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The Town of Hopkinton is encouraging all residents who are interested in helping govern Hopkinton to apply now to any board of committee. If you have been curious or interested in giving your time, expertise or perspective on behalf of your community, now is an excellent time to get involved!

Please visit the Town Website for a full listings of all Boards, Committees and Commissions. Each entity has a full membership listing, charge and a unique website link full of information and activities on relevant topics. Many board and committee memberships will expire very soon, so if you are interested in any committee now is the time to throw your hat in the ring!

In order to be considered for the annual June appointment cycle by the Selectmen, please apply no later than Monday, June 9.

We encourage all residents to also take note of a new committee, the Downtown Initiative Civic Advisory Group, that has been recently formed by the Selectmen. The Downtown Initiative Civic Advisory Group will host five (5) At-Large seats; please read linked committee charge for more information:

NEW! 2014 Downtown Initiative Civic Advisory Group

To apply for a any volunteer position on any Board or Committee, please visit the Town’s website and fill out the online volunteer form at: http://www.hopkintonma.gov/home/about/hug. Interested parties may also visit the Board of Selectmen’s Office to fill out an application in person or call the office to have staff assist in applying.

For more information or questions about a Board or Committee, please visit the committee website and contact the respective Board or Committee Chairperson, or call Jamie Hellen, Operation’s Assistant to the Town Manager’s Office, at 508-497-9700 who can assist in any interested volunteer get in touch with a committee representative. Continue reading Apply for a Spot on a Town Committee – Deadline 6/9

Vacancies on Town Committees

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The Town of Hopkinton recently publicized the current vacancies on Town Boards & Committees. If you have been curious or interested in volunteering on behalf of your community, now is an excellent time to get involved. The current list of town Board and Committee vacancies as of January 8 are listed below. In addition four members of the 300th Anniversary Committee have since resigned:

  • ADA Oversight Committee (1 seat)
  • Board of Appeals Associate Member (2 seats)
  • Capital Improvement Committee (1 seat)
  • Cultural Council (Maximum 26 members)
  • Historical Commission (1 seat)
  • Lake Maspenock Dam Advisory Group Associate as an Upton, Milford or Lake Association Resident (1 seat)
  • Metropolitan Area Planning Council Rep. (1 seat, Hopkinton Representation)
  • South Middlesex Opportunity Council (SMOC) (1 seat, Hopkinton Representation)
  • Sustainable Green Committee At-Large (1 seat)
  • Sustainable Green Committee Associate (2 seats)
  • Upper Charles Trail Committee Alternate Member (1 seat)
  • Woodville Historic District Commission (4 seats)

To apply for a volunteer position, please click here to visit the town website and fill out the online volunteer form. Interested parties may also visit the Board of Selectmen’s Office to fill out an application in person. For more information about a Board or Committee, please visit the committee website and contact the respective Board or Committee Chairperson, or call Jamie Hellen, Operation’s Assistant to the Town Manager’s Office, at 508-497-9700.