Category Archives: Town Meeting 2014

List of Articles with Details and Links

IMG_4274-sm

  1. Acceptance of Town Reports
  2. FY14 Supplement Appropriations – transfer $935,000 from Free Cash
  3. FY14 Budget Transfers – transfer $48,314.14 from 300th Anniversary Expenses to a Celebrations Special Fund, and transfer $33,930 from Waste Disposal to Highway Expenses
  4. Unpaid Bills from Previous Fiscal Years – No Action
  5. Property Tax Exemption Increase
  6. Amend the Salary of an Elected Official – Town Clerk Salary $67,250.00
  7. FY15 Operating Budget – Town and School budgets together – $64,422,279.81
  8. Underride – $1,250,000
  9. FY15 Revolving Funds
  10. Chapter 90 Highway Funds – $662,271
  11. Transfer to Capital Expense Stabilization Fund – $50,000
  12. Transfer to General Stabilization Fund – $50,000
  13. Other Post Employment Benefits Liability Trust Fund – $350,000
  14. Pay As You Go Capital Expenses – $789,999
    1. Pierce/Sabre Fit-out, Fire Chief $112,149
    2. Replacement of Two Front-Line Cruisers and One Mobile Data Terminal, Police Chief $78,000
    3. Two Building and Grounds Department Trucks, School Committee $90,000
    4. Hopkins School Ceiling Tile Replacement, School Committee $203,000
    5. Upgrade Middle School Auditorium Stage Components
      School Committee $32,000
    6. Upgrade Fire Alarm System – Horns/Strobes, School Committee $25,000
    7. Joint IT Upgrades at the Center and Elmwood Schools, School Committee $100,000
    8. Hayden Rowe Drainage, Department of Public Works $80,000
    9. Keefe Regional Technical School Roof, Keefe Regional Technical School District $69,850
  15. Library Construction $11,753,517 (Includes the provision of temporary quarters and is subject to the receipt of a Massachusetts Board of Library Commissioners Construction Grant, Remaining cost to town after grant and fundraising is $6.25M)
  16. Sidewalk Construction and Rehabilitation Program $1,519,000
  17. Hayden Rowe Traffic Calming – Near the Schools $400,000
  18. Fire Station Roof Repair $400,000
  19. International Horton Ambulance $270,000
  20. Vactor Truck $395,000
  21. Evaluation Studies of School Roof Repairs – Hopkins and the High School $30,000
  22. School Safety and Security $152,400
  23. Board of Assessors Consultant $21,300
  24. Community Preservation Recommendations $208,000
    1. $80,000 from funds reserved for Historic Preservation and $34,000 from the Discretionary/Budgeted reserves to increase classroom space in the barn at the Hopkinton Center for the Arts, located at 98 Hayden Rowe Street; said sum to be spent under the direction of the Hopkinton Community Endowment and the Community Preservation Committee.
    2. $15,000 from the Discretionary/Budgeted Reserves for the preservation of Town records; said sum to be spent under the direction of the Town Clerk and the Community Preservation Committee.
    3. $45,000 from funds reserved for Historic Preservation for plumbing, electrical and aesthetic repairs to the Claflin Fountain on the Town Common; said sum to be spent under the direction of the Parks and Recreation Department and the Community Preservation Committee.
    4. $15,000 from funds reserved for Passive Recreation to fund the placement of Conservation Restrictions on the open space properties known as Cameron Woods and Whisper Way; said sum to be spent under the direction of the Hopkinton Area Land Trust and the Community Preservation Committee.
    5. $7,500 from funds reserved for Passive Recreation to install signage to identify trailheads at the Town-owned parcels on Fruit Street, Phipps Woods, Braden Woods, Cameron Woods and Whisper Way; said sum to be spent under the direction of the Hopkinton Area Land Trust and the Community Preservation Committee.
    6. $6,500 from funds reserved for Historic Preservation to restore and reset granite curbing on Town Common memorials; said sum to be spent under the direction of the Parks and Recreation Department and the Community Preservation Committee.
    7. $5,000 from funds reserved for Historic Preservation to digitize and catalogue historic Hopkinton documents; said sum to be spent under the direction of the Hopkinton Public Library and the Community Preservation Committee.
  25. Farmer’s Market Wine Sampling on Town Common
  26. Downtown Business/Residence A District Boundary Modifications
  27. Downtown Business District Lot Area
  28. Industrial A and Industrial B Districts – frontage
  29. Floodplain District
  30. Repeal Subdivision Phasing Bylaw
  31. Medical Marijuana Dispensaries
  32. Open Space Mixed Use Development (OSMUD) Overlay District – Hockey Rink
  33. Open Space Mixed Use Development (OSMUD) Overlay District – More dwelling units; senior housing development definition – Legacy Farms
  34. Neighborhood Mixed Use District – Lumber Street
  35. Sidewalk Easement – East Main Street
  36. Gift of Land – Hunters Ridge Open Space
  37. Gift of Land – 294 Hayden Rowe Street
  38. Acceptance of Easement – Upper Charles Trail
  39. Acquisition of Property at 25 Ash Street
  40. Street Acceptances
  41. Scenic Road Designation – Chamberlain Street
  42. Commissioner of School Trust Funds

Town Meeting 101

Seal of the Town of Hopkinton 1715

You do not need to bring anything to Town Meeting. However, many people find that bringing a notebook and pen or pencil is helpful to make notes during the discussions. No food or drink is allowed in the Middle School Auditorium. There is a drinking fountain outside the auditorium. Many people also find that something to occupy one’s hands is helpful. If you are a knitter, for example, bring a small project. There are plenty of padded stationary folding auditorium style chairs, which are reasonably comfortable. But remember you’ll be there for a long time, so wear comfortable clothes.

Town Meeting begins at 7:00pm in the Middle School Auditorium. Enter by Grove Street and please allow time to park and walk to the building. As you enter the Middle School, head to the left to the cafeteria to sign in. To actually vote in the auditorium, you must be a Hopkinton resident registered to vote and you must sign in at the voter table. Your name will be checked off and you’ll be given a piece of paper. Hold on to this piece of paper; you will need it when it is time for the votes to be counted! You’ll see a table of handouts and fact sheets regarding all the proposed article to be voted on from both the town boards and committees. There is some terrific information here that may answer many of your questions. Listening devices for the hearing impaired will be available, please ask when you check in.

You do not have to be present for the entire town meeting to vote, though the more that participate in whole, the more balanced the democratic process. A quorum of 100 people is required to open the meeting. There is no set time to check in. The meeting will be broadcast live via HCAM TV (Comcast 8/Verizon 30/Streaming live at www.hcam.tv), but you MUST be present to vote. You just need to check in prior to the vote, whenever you arrive. You only have to check in once, and you can come and go from the auditorium as you please. You can text (with phone switched to silent mode) from within the auditorium, although there is minimal cell coverage. Step outside to make a phone call.

The Board of Selectmen (John Mosher, Chair) presides over the meeting, which is facilitated by the Town Moderator (Dr. Bruce Karlin) and recorded by the Town Clerk (Geri Holland). The format of the meeting itself follows Robert’s Rules of Order. Articles are presented, motions made, discussions ensue. Sometimes it can be a little confusing if an amendment comes up, so keep your ears open. Listen carefully — and you’ll learn a lot. There are 42 articles on the warrant (agenda) for Hopkinton’s Annual Town Meeting.

The committee or board presenting each article may make a brief presentation before each article. The Town Moderator, Dr. Karlin, will facilitate a question and answer period for registered residents. If you choose to ask a question or comment on an article, step up to one of the microphones located in the auditorium aisles. Wait for the moderator, to recognize you, then state your name and address, and keep your comments brief, civil, and to the point. The comment, question and answer period will end when either #1 the moderator sees that no one else is waiting at the microphone to speak or #2 a voter comes to the microphone, is recognized by the moderator, and says “I move the question” or “I call the question.” The motion to end debate must then be seconded and then adopted by a ⅔ vote.

As for the actual voting, most votes start as a voice vote. The moderator asks all in favor and all opposed. If the voice vote sounds close, it will go to a standing count. The moderator will ask all in favor to stand up. Now is the time to get out that piece of paper! Hold out your paper and remain standing until the counters for your section have indicated that your vote has been recorded.

Although you can leave at any time, we recommend you do NOT leave until the meeting is officially adjourned. Someone may ask for a recount, and if a large group has already left, the outcome could be different, especially if the original vote was close. If you have any other questions about Town Meeting, please ask!

Watch “Know Your Vote” Tomorrow – Send Questions

224170_10151239521056544_184435085_sm

Our annual “Know Your Vote” pre-Town Meeting show will be airing live on HCAM tomorrow, Monday 4/28 at 7:00pm.  Please send in your questions regarding this year’s Town Meeting. Email them in advance to knowyourvote@educatehopkinton.com or call the studio at 508.435.7887 to ask your question live on the air between 7:00-8:00pm. Residents are invited to attend the forum in person (HCAM-TV Studios, 77 Main St, Lower Level, Hopkinton) or watch on TV (Verizon Channel 30, Comcast Channel 8, Streaming Live at www.hcam.tv).

Panelists available at the forum to answer your questions about any of the Town Meeting articles will be Selectmen Chair John Mosher, Town Manager Norman Khumalo, Superintendent Dr Cathy MacLeod, School Committee Chair Nancy Burdick, Hopkinton Public Library Foundation Board Member Laura Barry, Planning Board Chair Ken Weismantel and Town Moderator Dr Bruce Karlin. An invitation was also extended to the Appropriation Committee, but eHop has not yet had a response.

Photo Gallery of Town Meeting Articles

For your visual reference, here’s a photo gallery of select Town Meeting articles:

List of Articles for Town Meeting

IMG_4274-sm

Educate Hopkinton will provide more details and links next weekend, prior to Town Meeting, but for now here are the key documents and the list of articles.

Documents:

List of Articles:

  1. Acceptance of Town Reports
  2. FY14 Supplement Appropriations
  3. FY14 Budget Transfers
  4. Unpaid Bills from Previous Fiscal Years
  5. Property Tax Exemption Increase
  6. Amend the Salary of an Elected Official
  7. FY15 Operating Budget
  8. Underride
  9. FY15 Revolving Funds
  10. Chapter 90 Highway Funds
  11. Transfer to Capital Expense Stabilization Fund
  12. Transfer to General Stabilization Fund
  13. Other Post Employment Benefits Liability Trust Fund
  14. Pay As You Go Capital Expenses
  15. Library Construction
  16. Sidewalk Construction & Rehabilitation Program
  17. Hayden Rowe Traffic Calming
  18. Main Street Fire Roof
  19. International Horton Ambulance
  20. Vactor Truck
  21. Evaluation Studies of School Roof Repairs
  22. School Safety and Security
  23. Board of Assessors Consultant
  24. Community Preservation Receommendations
  25. Farmer’s Market Wine Sampling on Town Common
  26. Downtown Business/Residence A District Boundary Modifications
  27. Downtown Business District Lot Area
  28. Industrial A and Industrial B Districts – frontage
  29. Floodplain District
  30. Repeal Subdivision Phasing Bylaw
  31. Medical Marijuana Dispensaries
  32. Open Space Mixed Use Development (OSMUD) Overlay District – Hockey Rink
  33. Open Space Mixed Use Development (OSMUD) Overlay District – More dwelling units; senior housing development definition
  34. Neighborhood Overlay Mixed Use District
  35. Sidewalk Easement – East Main Street
  36. Gift of Land – Hunters Ridge Open Space
  37. Gift of Land – 294 Hayden Rowe Street
  38. Acceptance of Easement – Upper Charles Trail
  39. Acquisition of Property at 25 Ash Street
  40. Street Acceptances
  41. Scenic Road Designation – Chamberlain Street
  42. Commissioner of School Trust Funds

Budget Update and Appropriation Public Hearing 4/16

Finger Pressing Button on Calculator

The Appropriation Committee (AC) is holding its Public Hearing on the budget Wednesday, April 16th in Town Hall at 6:30PM in preparation for Annual Town Meeting.  At the April 2nd Appropriation Committee meeting, the AC did not support the FY15 budget with the Hopkinton Public School’s initiative for tuition free Full Day Kindergarten. Residents are invited to attend the Public Hearing to provide their input on the proposed AC budget recommendations.

– Town Manager’s Recommended FY15 Budget Model

– School Committee Budget Letter to Town Manager

Town Meeting Warrant Finalized

Seal of the Town of Hopkinton 1715

At last week’s meeting, the Board of Selectmen finalized the warrant (agenda) for annual Town Meeting coming up in May. Town Meeting begins Monday, May 5 at 7:00pm at the Middle School. The meeting typically adjourns at 11:00pm and is continued on consecutive evenings usually running for at least two nights. There are 42 articles on the warrant this year, we have highlighted a few key articles below, but you can Click Here to Read the Full Warrant.

  • Article #8 – Underride – This would reduce Hopkinton’s excess levy capacity (its ability to tax without an override) by $1,250,000. In recent years Hopkinton has not taxed to the full 2 1/2% increase allowed by state law and therefore has an excess levy capacity.
  • Article #14 – Pay-As-You-Go Capital Expenses
    • Pierce/Sabre Fit-out Rescue Equipment – Fire Dept. $112,149
    • Replacement of Two Front-Line Cruisers and One Mobile Data Terminal – Police Dept. $71,727
    • Two Building and Grounds Department Trucks – School Dept. $90,000
    • Hopkins School Ceiling Tile Replacement – School Dept. $203,000
    • Upgrade Middle School Auditorium Stage Components – School Dept. $32,000
    • Upgrade Fire Alarm System – Horns/Strobes – School Dept. $25,000
    • Joint IT Upgrades at the Center and Elmwood Schools – School Dept. $100,000
    • Hayden Rowe Drainage – DPW $80,000
    • Keefe Regional Technical School Roof $69,850
    • Read more about the Pay-As-You-Go articles…
  • Article #15 – Library Construction – $6,255,000
    • In March, Hopkinton moved up to #3 on the waiting list for a state Library Construction Grant. If Hopkinton residents approve funding for the renovation and expansion of our library at Town Meeting on May 5 and at the Town Election on May 19, then Hopkinton may proceed to signing a grant agreement with MBLC as soon as July. Once a grant agreement is signed, Hopkinton will get its first payment of the $4.5 million grant and the town may begin design refinement. The target date for opening of the renovated and expanded library is December 2016. Read more at the HPLF website.
  • Article #16 – Sidewalk Construction & Rehabilitation Program $1,519,000
    • Construction of 10,000 feet of new sidewalks on various streets over the next five years, including three different spots on Ash Street and sections of Wood, Elm and East and West Main streets.
  • Article #17 – Hayden Rowe Traffic Calming near the schools $400,000
  • Article #18 – Main Fire Station Roof $400,000
  • Article #19 – International Horton Ambulance $270,000
  • Article #20 – Vactor Truck – $395,000
  • Article #21 – Evaluation Studies for School Roof Repairs (Hopkins and High School) – $30,000
  • Article #22 – School Safety and Security – $152,400
  • Article #25 – Bylaw Change: Farmer’s Market Wine Sampling on Town Common
  • Article #32 – Zoning Bylaw Change: Open Space Mixed Use Development (OSMUD) Overlay District – Hockey Rink
  • Article #39 – Acquisition of Property at 25 Ash Street (abutting Center School property)
  • Article #41 – Scenic Road Designation – Chamberlain Street

Click Here to Read the Full Warrant

Article 16 - Sidewalk Constructionand Rehabilitation Program, $1,519,000
Article 16 – Sidewalk Constructionand Rehabilitation Program, $1,519,000 (click to enlarge)
Article 17 - Hayden Rowe Traffic Calming near the schools, $400,000
Article 17 – Hayden Rowe Traffic Calming near the schools, $400,000 (click to enlarge)

Annual “Know Your Vote” Show on HCAM

hcam-logo

In preparation for Annual Town Meeting, Educate Hopkinton will be hosting a “Know Your Vote” Question and Answer Forum on Monday, April 28 at 7:00-8:00 pm at HCAM-TV Studios, 77 Main St (Lower Level), Hopkinton. Residents are invited to attend the forum in person or watch on TV (Verizon Channel 30, Comcast Channel 8, Streaming Live at www.hcam.tv). Residents may submit questions in advance or during the show by email to knowyourvote@educatehopkinton.com or call the studio at 508.435.7887 to ask your question live on the air. Panelists available at the forum to answer your questions about any of the Town Meeting articles will be Selectmen Chair John Mosher, Superintendent Dr Cathy MacLeod, School Committee Chair Nancy Burdick, Hopkinton Public Library Foundation Board Member Laura Barry and more.