Category Archives: PBC (Permanent Building Committee)

Library Moving to South Street During Renovation

2015-05-15 Library HDC Certificate of Appropriatness Application Exhibit 2a

According to an article in the Metrowest Daily News “The Planning Board gave its OK to the town’s $11.8 million library renovation and expansion project Monday night, after debating landscaping and a $16,000 per year deal for the town to use part of the St. John the Evangelist Church’s parking lot.” Read more in the Metrowest Daily News…

According to an article in the Hopkinton Crier, the Chairman of the Permanent Building Committee, Dan “McIntyre said the library will shut down for about two weeks [eHop has been told that the library will actually be closed for about one month] next month as it moves into a temporary home at 63-65 South St. The town rented the 3,000-square-foot space after the building committee put out three bid requests. The building is home to a number of businesses, including The Playhouse Preschool. The building will also store library equipment and collections not being used or displayed. “We should be set up before the holidays,” he said.” Read more in the Hopkinton Crier…

On Friday, October 23, over 300 “Hoptoberfest” partygoers filled St. John’s Parish Hall, raising over $30,000 for the Library renovation and expansion project set to break ground in early 2016. Hopkinton Public Library Foundation’s Third Annual Hoptoberfest, a fun night out to celebrate the fall and enjoy all things local, helped Library fundraising top $700,000. In addition, a number of guests joined the 1000 Homes for Hopkinton Library, adding their names to the 1000 Homes plaque to be hung in the new Library.

Founded in 2011, Hopkinton Public Library Foundation, Inc. (HPLF) is a 501(c)(3) nonprofit with the mission to raise private funds to support the state-of-the-art restoration, renovation and expansion of Hopkinton Public Library. HPLF has raised over $700,000 for the Library project. HPLF appreciates the Hopkinton community’s tremendous response, and asks for the community’s continued support. Gifts in any amount are welcome and appreciated, and are tax-deductible. For more information about how to build with us through 1000 Homes for Hopkinton Library, and the restoration, renovation and expansion of Hopkinton Library, please visit the HPLF website and the HPLF Facebook page.

Question 1: DPW Facility

dpw15-slider

Question 1: Shall the Town of Hopkinton be allowed to be exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bond issued in order to construct a new Department of Public Works headquarters facility?

Voters at Town Meeting voted to borrow $14.1 million to construct a new DPW headquarters facility to be located at 83 Wood Street, but for the project to go forward, the voters must also pass a debt exclusion at the ballot under proposition 2 1/2 to authorize a temporary increase in the Town’s levy limit to cover the cost of borrowing for this facility.

  • A “yes” vote would approve the funds and the project could proceed.
  • A “no” vote would mean that the Town could not borrow the funds to proceed with the project without a future affirmative ballot vote within 90 days.

If the question passes, it is estimated to cost the average household $157 per year for the life of the loan.  Unlike operating budget overrides, debt exclusions do not cause a permanent increase in the tax base and do not affect the base upon which succeeding years’ tax levy is collected.

The DPW is responsible for:

  • 125 miles of roads
  • 65 miles of water mains
  • 35 miles of sewer
  • 666 hydrants
  • 18 acres of cemeteries
  • 14 acres of parks and fields
  • Maintenance of DPW fleet, valued at $3.9 million
  • on-call for emergencies 24 hours a day

According to the Permanent Building Committee (PBC) and the DPW, the existing facility:

  • is inadequate and in need of repairs
  • has insufficient space to house modern DPW equipment
  • has an inadequate fuel facility to serve town vehicles
  • lacks storage areas that impact the Town’s ability to protect their multi-million dollar fleet,  allowing equipment to deteriorate more quickly than if protected from the elements.

Following the approval of $250,000 at the 2013 Annual Town Meeting to prepare preliminary design and cost estimates, the PBC and DPW evaluated 8 different site layouts and building arrangements before determining the Wood Street site and the proposed design best fit their needs.

If approved, the new 41,000 square foot facility would have trade shops, wash bays and places for vehicle maintenance and storage as well as work space for DPW employees.  It would also include a fuel facility that would service DPW trucks as well as police, fire and other town vehicles.

PBC Announces Refinement of Library Design

Hopkinton Public Library Foundation press release:

library_march2015_1Since the May 2014 Town Meeting and Town Election, when residents approved funding for the Library building project, Hopkinton’s Permanent Building Committee (PBC) has been hard at work refining the plans for the restoration, renovation and expansion of Hopkinton Public Library.

Based on feedback from members of the community before and after Town Meeting, as well as extensive discussions with the immediate neighbors of the Library, the PBC has been working diligently with Johnson Roberts Architects to refine the design of the Library to address three primary concerns: (1) reducing the “bulk” of the proposed expansion; (2) preserving the interior space of the former church; and (3) increasing the distance between the Library expansion and the neighboring property lines. Johnson Roberts has done a remarkable job addressing these concerns, while at the same time maintaining a functional, historically sensitive, and beautiful design.

library_march2015_2To reduce the “footprint” of the building, the revised design reduces the square footage of the first two floors of the building (what is visible above ground) from about 22,000 square feet to about 17,000 square feet. A lower basement level with usable space has been added to the new design (with light wells for natural light) in order to provide the necessary Library space incorporated in the original plans.

The revised design keeps both the original Library and the former church building intact (including both the ceiling and roof structures) and eliminates the originally proposed addition of a second floor to the church. To accentuate the stone and granite of the original buildings, a new glass connector will link the original Library and the former church.

library_march2015_3Finally, at the request of the immediate neighbors of the Library, the expanded portion of the Library has been reduced in size and scale by lowering the roof lines by about four feet, as well as reducing the footprint of the building on the site. In addition, the distance from the new building to the property line has been increased from 10 feet to 20 feet.

In continuing with the design development phase of the project, the PBC will work with appropriate local officials and boards, such as the Planning Board, Historic District Commission and Director of Inspectional Services, to ensure the project meets local requirements. Architectural drawings of the refined design and floor plans will become available in the Library and online in the coming weeks. The PBC wishes to thank the people of Hopkinton and the Library’s neighbors for their feedback over the past several months and looks forward to continuing this tremendous community collaboration so that Hopkinton residents may soon enjoy a beautiful and functional Library that benefits current and future residents of Hopkinton.

Permanent Building Committee’s Report of the Condition and Need Assessment of Town Buildings

On September 18, the Board of Selectmen held a joint meeting with the School Committee, the Capital Improvement Committee and the Appropriations Committee, to discuss the Permanent Building Committee’s Report of the Condition and Need Assessment of Town Buildings and the development of the town’s Capital Asset Management Plan. The town’s new Finance Director, Christopher Ketchen, also presented a Fiscal Analysis of the Permanent Building Committee’s report.

Key finding of the Permanent Building Committee’s Report of the Condition and Need Assessment of Town Buildings:

  • Three of the 17 buildings evaluated did not meet the current needs of the town; they are: Center School, the Public Library, and the DPW Facilities.
  • For buildings not meeting the town’s need no projects are recommended for repair, expansion or replacement. These buildings should be continuously monitored to ensure the health and safety of the public and/or town personnel is maintained until the Town determines the final future plans for these buildings.
  • For buildings that meet the town’s current needs, the Elmwood School roof is the largest project, at an estimated cost of $1,100,000-$1,400,000.
  • Other buildings that meet the town’s current needs have smaller projects that will need to be done within the next couple of years, totalling about $1,110,000. Projects include, Town Hall building envelope repairs, and an emergency generator for Hopkins School.
  • Click here to View the Report of the Condition and Need Assessment of Town Buildings

Key findings of the Fiscal Analysis of the Permanent Building Committee’s report:

Town and School Building Survey Results

Recently the Permanent Building Committee, in conjunction with the School Committee, did a survey of all Town and School Buildings. We are including a brief summary below, but you may click here to read the full results. The group was charged by Board of Selectmen and School Committee to study ALL Town and School Buildings for condition and necessary repairs. The study did NOT review buildings for suitability of use. The study strictly analyzed buildings as currently used with no feasibility analysis. For example these repairs would not expand any older buildings that may now be considered too small for a town of Hopkinton’s current size. It would not enlarge any classrooms in Center School, where classrooms are currently smaller than rooms at the other two elementary schools. Any projects related to buildings which are to be replaced MAY reduce or eliminate cost. Required ADA compliance was factored into cost estimates given in the survey results.

Town Buildings: The total cost of repairs needed over the next five years in current dollars is approximately $2,658,782 (2.6 million dollars). The following town buildings need repairs that exceed the value of the building itself: Public Library and DPW Wood Street Highway/Water Building. The following town buildings need repairs that exceed the 30% value of the building, requiring full ADA compliance: Woodville Fire Department, DPW Wood Street Sand Shed and DPW Facility on Mahew Street. Read Executive Summary of Town Building Report https://docs.google.com/folder/d/0B_Dg3BMNzeU4VEg2SVF1RTY4bDA/edit?docId=0B_Dg3BMNzeU4TmFKQUwzd0VYUkk

School Buildings: The total cost of repairs needed over the next five years in current dollars is approximately $14,354,617 (14.4 million dollars). The following school buildings need repairs that exceed the value of the building itself: Center School and Elmwood School. The other buildings only need repairs less than 30% of their value. Read the Executive Summary of School Building Report https://docs.google.com/folder/d/0B_Dg3BMNzeU4VEg2SVF1RTY4bDA/edit?docId=0B_Dg3BMNzeU4dXR0OE5CdlJGUFk

Building FY13 FY14 FY15 FY16 FY17 Totals Building Value* Building 30% Value
White House $23,760 $263,790 $22,680 $0 $20,142 $330,372
Middle School $0 $270,000 $307,800 $24,975 $334,800 $937,575 $7,825,300 $2,347,590
High School $0 $0 $0 $461,700 $0 $461,700 $24,248,000 $7,274,400
Hopkins School $90,450 $465,750 $315,900 $0 $0 $872,100 $7,443,400 $2,233,020
Center School $823,000 $189,203 $4,508,325 $0 $184,005 $5,704,533 $2,661,000 $798,300
Elmwood School $1,474,200 $136,080 $4,249,058 $0 $189,000 $6,048,338 $4,316,100 $1,294,830
Public Library  $ 138,217  $ 322,430  $   434,287  $   94,167  $     405  $1,029,143  $         499,400  $                149,820
Fire Department- Main Street Facility  $   39,675  $   33,737  $    37,463  $   36,612  $23,963  $   264,275  $      2,468,400  $                740,520
Woodville Fire Department  $    8,178  $   19,103  $      1,553  $   85,509  $  2,233  $   135,926  $         349,600  $                104,880
Police Department  $   55,215  $    2,700  $         675  $   16,200  $  3,375  $   102,600  $      2,300,000  $                690,000
Senior Center  $    5,535  $    2,025  $             –  $   17,753  $         –  $     25,313  $      3,168,900  $                950,670
DPW – Wood Street Highway/Water  $   25,562  $ 299,936  $      5,333  $ 324,405  $37,395  $   733,401  $         143,800  $                  43,140
DPW Wood Street – Sand Shed  $           –  $           –  $             –  $   56,025  $20,050  $     76,075  $         100,000  $                  30,000
DPW – Fruit Street Garage  $   10,868  $    2,025  $   174,657  $    6,548  $  2,025  $   247,490  $         857,000  $                257,100
DPW Fruit Street Administrative Building  $    7,250  $           –  $    16,583  $   10,125  $         –  $     59,668  $         247,900  $                  74,370
DPW Facility at Mayhew Street  $       675  $   10,800  $      9,591  $   11,138  $13,716  $     71,773  $          75,000  $                  22,500
Town Hall  $   62,465  $   60,885  $      6,075  $   87,305  $16,335  $   233,943  $      1,151,900  $                345,570
Previously Identified Projects – Library $69,661 $27,000 $20,635 $0 $0 $117,296
Previously Identified Projects – Town Hall $400,000 $251,000 $0 $0 $0 $651,000
Totals $3,234,711 $2,356,464 $10,110,615 $1,232,462 $847,444 $18,102,520
Red indicates that needed repairs exceed building value.
Purple indicates that needed repairs exceed 30% building value, requiring full ADA compliance.
*School Building values obtained on the Hopkinton Assessor’s Office website: http://hopkinton.patriotproperties.com/ 
All other information in the chart came from the Permanent Building Committee’s presentation available on the town website:

https://docs.google.com/a/hopkintonma.gov/folder/d/0B_Dg3BMNzeU4VEg2SVF1RTY4bDA/edit# 

Printable PDF version of the Chart http://ehop01748.org/pdf/EH-Chart-BuildingSurveySummary.pdf

Read all the details and documents on the town website:
https://docs.google.com/a/hopkintonma.gov/folder/d/0B_Dg3BMNzeU4VEg2SVF1RTY4bDA/edit#

Meeting Tomorrow on School and Town Building Conditions

The Board of Selectmen and the School Committee are committed to developing a prioritized plan to address Town and School building needs over time. The two elected bodies have funded parallel studies of existing conditions in all Town and School buildings. These completed studies have now been reviewed by the Permanent Building Committee. On Tuesday May 15, at a Joint Meeting of the Board of Selectmen and School Committee, the Permanent Building Committee will present the findings of these two studies. The meeting begins at 6:30pm, with the discussion of buildings scheduled for approximately 7:30pm on the agenda. You may attend in person or watch on HCAM-TV, Comcast 8/Verizon 30. The School Committee and Board of Selectmen will ask questions about the study findings, and there will be an opportunity for members of the public to ask questions as well.  Following this initial presentation on the existing conditions in our buildings, the two boards will schedule a Joint Working Session with the goal of prioritizing facilities projects.

Click here to view the Permanent Building Committee Facilities Capital Reports:
https://docs.google.com/folder/d/0B_Dg3BMNzeU4VEg2SVF1RTY4bDA/edit#