Category Archives: FY17 Budget

Town Meeting Results Day 1 (unofficial)

CONSENT AGENDA – PASSED:

  • 3. FY 2016 Budget Transfers – NO ACTION
  • 5. Property Tax Exemption Increase PASSED
  • 26. School Building & Grounds Storage Facility – Design & Feasibility $25,000 – NO ACTION
  • 45. Gift of land – Hilltop Road – NO ACTION
  • 52. Trustees of the School Trust Fund in the Town of Hopkinton – to appoint Jeanne Bernardin (7 Kimball Road) as a Trustee PASSED

REPORTS:

  1. Acceptance of Town Reports – PASSED

FINANCIAL – FISCAL YEAR 2016:

  1. FY 2016 Supplemental Appropriations – $200,000 FY16 Snow and Ice Deficit, and $31,500 for Sewer Enterprise Fund – PASSED
  2. FY 2016 Budget Transfers – NO ACTION in Consent Agenda
  3. Unpaid Bills from Previous Fiscal Years $3,142.25 – PASSED

FINANCIAL – FISCAL YEAR 2017:

  1. Property Tax Exemption Increase – PASSED in Consent Agenda
  2. Personal Property Tax Bill Threshold – PASSED
  3. Set the Salary of Elected Officials – Town Clerk $65,630 – PASSED
  1. Town Clerk – to change the position of Town Clerk from elected to appointed (hired). FAILED
  1. Fiscal 2017 Operating Budget $75,982,132.38, which is a +2.46% Tax Impact (net of new growth) PASSED
    • Motion by Ron Shamus to divide the article so that line 422 (including Lake Weeds) is voted separately. PASSES YES-100 to NO-65
    • Revote of Motion by Ron Shamus to divide the article so that line 422 (only Lake Weeds) is voted separately. FAILS YES-76 to NO-94
    • Main Motion Operating Budget PASSED
  2. FY 2017 Revolving Funds. PASSED
  3. Chapter 90 Highway Funds – $651,957 PASSED
  4. Transfer to General Stabilization Fund – $300,000 PASSED
  5. Other Post Employment Benefits Liability Trust Fund – $612,647 PASSED

CAPITAL EXPENSES AND PROJECTS:

  1. Pay-As-You-Go Capital Expenses PASSED
    • Highway F-350 Pickup $60,000 DPW
    • Fire Apparatus/Vehicles $46,394
    • IT Equipment Replacement $100,000
    • Replacement of Police Cruisers $74,000
    • Systemwide School Security Upgrades (FY17 Upgrade intrusion alarm systems at Elmwood and High School) $100,000
    • Hopkins School Boiler Replacement (Replace boiler #2 at Hopkins – town received insurance proceeds $42,088 in FY16) $55,000
    • Middle School Water Heater Replacement (Replace water heater installed in 1996) $33,000
    • High School Athletic Center Scoreboard Replacement $25,000
    • Systemwide School Technology Upgrades (FY17 New student information system & wiring upgrades) $100,000
    • School Dept. – Replacement of Tractor $81,000
    • Middle School and High School Bleacher Upgrades and Repairs $85,000
  2. Weed Control at Lake Maspenock – NO ACTION
  3. Sidewalk Master Plan Phase II – $136,000 – PASSED
  4. Transfer Funds to Purchase Fire Vehicle and Equipment – $500,000 PASSED
  5. Transfer Funds to Purchase Fire Vehicle – $125,000 PASSED
  6. Transfer Funds to Reequip/Reconfigure Fire Vehicle and Equipment – $55,000 PASSED
  7. Purchase of Dump Truck $200,000 DPW PASSED
  8. Grove Street Water Tank Replacement $1,530,000 from DPW Water Enterprise Fund PASSED
  9. Water Main Replacement – Hayden Rowe Street $260,000 from DPW Water Enterprise Fund PASSED
  10. Water Source of Supply $1,000,000 from DPW Water Enterprise Fund PASSED
  11. Biological Filtration Wells #4 & #5 $50,000 from DPW Water Enterprise Fund PASSED
  12. Middle School Auditorium Upgrades (Install air conditioning, repaint stage floor, replace curtains, stage rigging, control console, & light board) $167,000 PASSED
  13. School Bus Parking Lot (Construct gravel parking lot for buses at the proposed new elementary school – results in estimated annual positive impact of $111K ) $320,000 – A motion for No Action FAILED. An alternate motion will be considered as the first Agenda item for Tuesday’s Town Meeting.
  14. School Building & Grounds Storage Facility – Design & Feasibility $25,000 – NO ACTION – Consent Agenda
  15. Artificial Turf Field with Lights – Design & Feasibility $100,000 – NO ACTION
  16. Signage for Historical Sites – $15,000
  17. Transfer Funds for New Capital Projects – NO ACTION
  18. Cemetery Roadway Opening – access to the Claflin St from Mt Auburn Cemetery – $2,500 PASSED

There was some discussion of article 31 (CPC Funding Projects), but it was not ultimately voted. The meeting adjourned at 11:06 PM.

List of Articles with Links & Details

Town Meeting May 2, 2016

REPORTS:

  1. Acceptance of Town Reports

FINANCIAL – FISCAL YEAR 2016:

  1. FY 2016 Supplemental Appropriations – $200,000 FY16 Snow and Ice Deficit, and $31,500 for Sewer Enterprise Fund
  2. FY 2016 Budget Transfers – No Action – Consent Agenda
  3. Unpaid Bills from Previous Fiscal Years $3,142.25

FINANCIAL – FISCAL YEAR 2017:

  1. Property Tax Exemption Increase (MGL Chapter 59 Section 5 – these exemptions are aimed at helping low-income residents, veterans, the blind, firefighters and police officers killed in the line of duty. Town Meeting votes annually on these exemptions.) – Consent Agenda Hopkinton Tax Relief Committee
  2. Personal Property Tax Bill Threshold – to establish a minimum personal property value of $1,000.00 for personal property accounts to be taxed. (MGL Chapter 59 Section 5)
  3. Set the Salary of Elected Officials – Town Clerk $65,630.
  4. Fiscal 2017 Operating Budget $75,982,132.38, which is a +2.46% Tax Impact (net of new growth)
  5. FY 2017 Revolving Funds. To see if the Town will vote to authorize or re-authorize the use of revolving funds containing receipts from the fees charged to users of the services provided by the various Boards, Committees, Departments or Offices of the Town, pursuant to Chapter 44, Section 53E 1/2, of the Massachusetts General Laws.
  6. Chapter 90 Highway Funds – $651,957
  7. Transfer to General Stabilization Fund – $300,000
  8. Other Post Employment Benefits Liability Trust Fund – $612,647

CAPITAL EXPENSES AND PROJECTS:

  1. Pay-As-You-Go Capital Expenses
    • Highway F-350 Pickup $60,000 DPW
    • Fire Apparatus/Vehicles $46,394
    • IT Equipment Replacement $100,000
    • Replacement of Police Cruisers $74,000
    • Systemwide School Security Upgrades (FY17 Upgrade intrusion alarm systems at Elmwood and High School) $100,000
    • Hopkins School Boiler Replacement (Replace boiler #2 at Hopkins – town received insurance proceeds $42,088 in FY16) $55,000
    • Middle School Water Heater Replacement (Replace water heater installed in 1996) $33,000
    • High School Athletic Center Scoreboard Replacement $25,000
    • Systemwide School Technology Upgrades (FY17 New student information system & wiring upgrades) $100,000
    • School Dept. – Replacement of Tractor $81,000
    • Middle School and High School Bleacher Upgrades and Repairs $85,000
  2. Weed Control at Lake Maspenock – No Action – The Lake Maspenock Weed Management & Control Advisory Group expects to release its recommendations by the end of May 2016.
  3. Sidewalk Master Plan Phase II – $136,000
  4. Transfer Funds to Purchase Fire Vehicle and Equipment – $500,000
  5. Transfer Funds to Purchase Fire Vehicle – $125,000
  6. Transfer Funds to Reequip/Reconfigure Fire Vehicle and Equipment – $55,000
  7. Purchase of Dump Truck $200,000 DPW
  8. Grove Street Water Tank Replacement $1,530,000 from DPW Water Enterprise Fund – Replaces the smaller 0.32 million gallon water tank which is 95 years old, with a new 1.33 million gallon tank.
  9. Water Main Replacement – Hayden Rowe Street $260,000 from DPW Water Enterprise Fund
  10. Water Source of Supply $1,000,000 from DPW Water Enterprise Fund
  11. Biological Filtration Wells #4 & #5 $50,000 from DPW Water Enterprise Fund
  12. Middle School Auditorium Upgrades (Install air conditioning, repaint stage floor, replace curtains, stage rigging, control console, & light board) $167,000
  13. School Bus Parking Lot (Construct gravel parking lot for buses at the proposed new elementary school – results in estimated annual positive impact of $111K ) $320,000 – No Action – Consent Agenda
  14. School Building & Grounds Storage Facility – Design & Feasibility $25,000 – No Action
  15. Artificial Turf Field with Lights – Design & Feasibility $100,000 – No Action – Consent Agenda
  16. Signage for Historical Sites – $15,000
  17. Transfer Funds for New Capital Projects – No Action – Consent Agenda
  18. Cemetery Roadway Opening – access to the Claflin St from Mt Auburn Cemetery – $2,500

COMMUNITY PRESERVATION FUNDS:

  1. Community Preservation Recommendations – CPC Project Narratives, CPC Powerpoint Slides, About the Community Preservation Act:
    1. $20,000 from funds reserved for Historic Preservation to preserve Town records
    2. $2,500 from funds reserved for Open Space for Boundary Markers/Medallions to be acquired and installed on Town owned parcels
    3. $50,000 from Budgeted Reserve Funds to improve the public trail and create a dog park on 192 Hayden Rowe Street (Hughes Property). – Some of the maintenance will fall under the DPW budget and the Parks & Rec Budget. The goal is also to set up a volunteer group of dog owners in town to help with some of the maintenance and to think of fundraising ideas.
    4. $50,000 from funds reserved for Open Space to acquire approximately 6 acres of land located at 0 East Main Street and shown as parcel U12-23-0 on the Assessors Map
    5. $60,000 from funds reserved for Historic Preservation to rehab and restore the McFarland Sanger House
    6. $75,000 from funds reserved for Historic Preservation to rehab and restore the Rte 85 Stone Bridge
    7. $25,000 from Budgeted Reserve Funds to construct a recreational path from Rte 85 to the Stone Bridge
    8. $10,000 from Budgeted Reserve Funds to install fencing around the Claflin Fountain
    9. $50,000 from Budgeted Reserve Funds to install protective netting at the Fruit Street Athletic Complex
    10. $20,000 from Budgeted Reserve Funds to install a boat dock at Sandy Beach

ZONING BYLAW AMENDMENTS:

  1. Amend Open Space Mixed Use Development Overlay District to allow “Cultural Uses” by Special Permit in the Residential Subdistrict, for example an International Marathon Center.
  2. Amend Garden Apartments in Residential Districts and Village Housing in Residential Districts Bylaws Garden Apartments and Village Housing bylaws draft 2-2-16
  3. Repeal Senior Housing Development Bylaw Senior Housing Development Bylaw draft 2-2-16
  4. Amend Site Plan Review and Open Space and Landscape Preservation Development Bylaws Site Plan Review and OSLPD Bylaws draft 2-2-16
  5. Amend Sign Bylaw Sign Bylaw draft 2-2-16Document depicting proposed changes to Sign Bylaw 2-2-16 – These changes are due to a unanimous 2015 US Supreme Court Ruling “Reed vs Town of Gilbert, AZ.” Changes are being made to comply with the ruling, as recommended by Town Counsel.
  6. Amend Hotel Overlay District Hotel Overlay District draft 2-2-16 – Hopkinton already has a Hotel Zoning Overlay District, but has not yet been able to attract a hotel. These changes would: 1) reduce the amount of function room space required from 8,000 sq. ft. to just 1,500 sq. ft.; 2) require just a “restaurant” instead of a “full service restaurant;” and 3) require just a “fitness center” instead of a “health club facility.” Hopkinton’s local hotel room occupancy excise tax rate is 6% (voted at 2015 Town Meeting). A report on the Municipal Cost Impacts of Massachusetts’s Hotel/Motel-Based Homeless Families Shelter Program by the State Auditor’s office.
  7. Elmwood Park Business District Elmwood Park Business District draft 2-2-16Proposed Elmwood Park Business District Map – Elmwood Park is currently in the “Industrial B” zoning district of Hopkinton, this change would create a separate zoning district for Elmwood Park with its own list of permitted uses.
  8. Dog Day Care Dog Day Care Facilities draft 2-2-16 – Hopkinton does not currently have zoning to allow Dog Day Care Facilities, this bylaw would set hours, size, waste, odor control and other requirements for such facilities.
  9. Animal Shelters Animal Shelters draft 2-2-16 – This bylaw change would set requirements for animal shelters, such as Baypath Humane Society, which also acts as Hopkinton’s dog pound.  Baypath would like to expand and improve their physical plant and would need to find another location where they can build a modern animal shelter. They would like to remain in Hopkinton, however, today there is no land within the town of Hopkinton zoned for use by an animal shelter. Info Sheet from Baypath

GENERAL BYLAW AMENDMENTS:

  1. Repeal Sex Offender Residency Requirement – This repeal is due to a unanimous Massachusetts Supreme Judicial Court ruling in 2015 that struck down a law in the City of Lynn, which was very similar to Hopkinton’s bylaw.

LAND ACQUISITIONS AND DISPOSITIONS:

  1. Acquisition of Easement – 91 West Main Street – for the purpose of creating an exclusive right turn lane in West Main Street eastbound onto Lumber Street.
  2. Acquisition of Easement – Leonard Street – to be used for stormwater management purposes.
  3. Gift of Land – Connelly Hill Estates – to be used for open space and recreation purposes.
  4. Gift of land – Hilltop Road – No Action – Consent Agenda
  5. Gift of land – Legacy Farms Recreation Parcel – to be used for open space, recreation and general municipal purposes.
  6. Street Acceptance
    • Connelly Hill Road, from Smith Road to Bowker Road
    • Valleywood Road, from Erika Drive to dead end
    • Carol Ann Drive, from West Elm Street to dead end
    • Kerry Lane, from Eastview Road to dead end
    • Nancy Lane, from Teresa Road to dead end
  7. Street Discontinuance
    • “Frankland Road” from its intersection with East Main Street to its intersection with Legacy Farms Road
    • The entirety of the private way known as “Peach Street”
  8. Disposition of Property – the discontinued portions of Frankland Road and Peach Street.
    Selectmen recommend No Action, but Planning Board recommend Approval

ADMINISTRATIVE:

  1. Solar Tax Agreements – to authorize the Board of Selectmen to negotiate a Tax Agreement for payments-in-lieu-of-taxes (PILOT Agreement) with the owner(s) of a solar photovoltaic facility on East Main Street.
  2. Town Clerk – to change the position of Town Clerk from elected to appointed (hired). In order to move forward this question would also require approval from the state and a yes vote on a future town election ballot.  It is not on the ballot for May 16. Town of Hopkinton 2016 Job Description Town Clerk
  3. Trustees of the School Trust Fund in the Town of Hopkinton – to appoint Jeanne Bernardin (7 Kimball Road) as a Trustee – Consent Agenda

4th Annual “Know Your Vote” 4/25 at 6:30pm on HCAM

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In preparation for Annual Town Meeting, eHop (educate • engage • empower | Hopkinton) will be hosting its 4th Annual “Know Your Vote” live interactive call-in show on Monday, April 25 at 6:30-8:00 pm on HCAM-TV (Comcast 8/Verizon 30/Streaming Live at hcam.tv/live). This is your chance to get the answers you need from town officials before Town Meeting. Submit your questions in advance to knowyourvote@eHop01748.org or or ask your questions during the show by calling the studio at 508-625-1640 by using the hashtag #ehop on Facebook, Twitter or Instagram. You may also attend in person at HCAM Studios, 77 Main St, Lower Level.

Panelists from various town committees will be available at the forum to answer your questions about any of the Town Meeting articles. Panelists include: Town Moderator Bruce Karlin, Town Manager Norman Khumalo, Superintendent of Schools Cathy MacLeod, Selectmen Chair Ben Palleiko, School Committee Chair Ellen Scordino and Planning Board Chair Ken Weismantel. Continue reading 4th Annual “Know Your Vote” 4/25 at 6:30pm on HCAM

eHop’s 4th Annual “Know Your Vote” on HCAM 4/25

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In preparation for Annual Town Meeting, eHop (educate • engage • empower | Hopkinton) will be hosting its 4th Annual “Know Your Vote” live interactive call-in show on Monday, April 25 at 6:30-8:00 pm on HCAM-TV (Comcast 8/Verizon 30/Streaming Live at hcam.tv/live). This is your chance to get the answers you need from town officials before Town Meeting. Submit your questions in advance to knowyourvote@eHop01748.org or on facebook.com/eHop01748 or ask your questions during the show by using the hashtag #ehop, calling the studio at 508-625-1640 to ask your question live on the air, or attending in person at HCAM, 77 Main St, Lower Level.

Panelists from various town committees will be available at the forum to answer your questions about any of the Town Meeting articles. Panelists include: Town Moderator Bruce Karlin, Town Manager Norman Khumalo, Superintendent of Schools Cathy MacLeod, Selectmen Chair Ben Palleiko, School Committee Chair Ellen Scordino and Planning Board Chair Ken Weismantel.

Important Info:

Annual Town Meeting begins Monday, May 2 at 7:00pm in the Middle School Auditorium. It generally stops at 11:00pm and is continued on consecutive evenings until the full warrant is voted. Town Meeting typically lasts 2-4 nights. There are 52 articles on the warrant this year, see the link below for more information.

Selectmen to Vote on Budget 3/15/16

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At the March 1 Board of Selectmen Meeting the Town Manager presented FY17 Town Budget Comprehensive Budget and Financing Plan, after feedback from the Selectmen it has been revised for the next Selectmen’s meeting. Per the Town Charter the Board of Selectmen must either adopt or amend Town Manager’s budget, and submit to the Appropriation Committee by March 15. There have been some news articles about the budget discussions at the 3/1 and 3/8 Selectmen’s meetings.

Board of Selectmen Meeting
Tuesday, March 15 at 6:45pm, Town Hall Room 215
Televised Live on HCAM-TV (Comcast 8 / Verizon 30 / Streaming at hcam.tv)
Public comment period at 6:45pm at the beginning of the meeting.

HPTA “State of the Schools” Conversations with Dr MacLeod

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The HPTA Presents Conversations with Dr MacLeod & School Committee Chair, Ellen Scordino:

  • Wed, Feb 10 @ 7:00-9:00pm, Hopkinton High School Library
  • Thurs, Feb 11 @ 10:00-11:00am, Town Hall Room 215/216

The Hopkinton Parent Teacher Association is hosting a forum to offer community members an opportunity to speak with Superintendent, Dr. Cathy MacLeod and School Committee Chair Ellen Scordino about curriculum, FY2016-2017 budget and other important Hopkinton Public School topics. In the past the HPTA has hosted the State of the Schools event as a HCAM call-in show but decided to change the format to allow for a more interactive exchange of ideas. Please join us for a morning or evening of engaging conversation.

This event will not be televised, community members must attend the forum in person to ask questions. Click for contact info for the Superintendent & School Committee.

FY17 Budget Key Takeaways

Key Takeaways from the FY17 School Budget

The School Budget was approved by the School Committee on January 21 and then forwarded to the Town Manager.  The Town Manager will present the overall town budget to the Selectmen by March 1. For now, here are eHop’s Key Takeaways from the FY17 School Budget.

Overall:

Total FY17 Budget $40,902,901.  This is an increase of 4.495% ($1,759,460) from the FY16 Budget

Personnel:

Additions:

  • 1.2 FTE English Language Learner positions (Curriculum – District)
  • 1.0 FTE Maintenance staff (Buildings & Grounds – District)
  • 0.5 FTE Middle School Custodian (Buildings & Grounds – Middle School)
  • 1.0 FTE Technician Asst. for all buildings (Technology – District)
  • 1.0 FTE Student Data Coordinator (Technology – District)
  • 1.0 FTE Literacy Coach (shared by Center and Elmwood, replacing a Reading Teacher)
  • 1.0 FTE  Instructional Assistant (Center)
  • 0.5 FTE Intensive SPED Teacher (Special Education – Center)
  • 1.0 FTE Board Certified Behavior Analyst (Special Education – Center)
  • 1.0 FTE Grade 2 Teacher (Elmwood)
  • 0.5 FTE Learning Specialist (Special Education – Elmwood)
  • 0.2 FTE Administrative Assistant (Elmwood/Preschool)
  • 0.8 FTE Adjustment Coordinator (Hopkins)
  • 1.0 FTE Reading Coach (Middle School)
  • 2.0 FTE Paraprofessionals (Special Education – Middle School)
  • 0.8 FTE Subject Matter Leaders (High School)
  • 0.5 FTE Intensive SPED Teacher (Special Education – High School)
  • 1.0 FTE Board Certified Behavior Analyst (Special Education – District)

Eliminations:

  • 1.0 FTE Elementary Curriculum Coordinator (Curriculum – District)
  • 0.6 FTE Lunch Monitors (Elmwood)
  • 0.5 FTE Library Assistant (Hopkins)
  • 1.0 FTE Grade 5 Teacher (Hopkins)
  • 1.0 FTE ABA Coordinator (Special Education – District)
  • 0.7 FTE Speech & Language (Special Education – District)

Building maintenance:

The Preliminary FY17 Buildings & Grounds budget includes extraordinary maintenance items totaling $210,750. 

  • Elmwood: $79,000
  • Hopkins: $15,000
  • HMS: $48,000
  • HHS: $20,000
  • Systems: $18,750

Fees:

The Bus Fee for students in grades K-6 living less than 2 miles from school has been eliminated, which increased the total budget by $53,475.  Currently 1,254 K-6 students are eligible to ride the bus for free, while 345 K-6 students pay the bus fee, and 100 K-6 students do not ride the bus. All students in grades 7-12 who opt to ride the bus will still pay the $155 fee next year.  All other fees for next year will remain the same including parking fees, athletic fees and preschool tuition.

Projected Class Sizes 2016-17:

Grade# of StudentsAvg Class Size
Kindergarten20420
Grade 123621
Grade 2251*20.9
Grade 3241*21.9
Grade 426422
Grade 522622.6
Grade 628324
Grade 726422
Grade 831623
Grade 9277*n/a
Grade 10261*n/a
Grade 11271*n/a
Grade 12284*n/a
* This table was edited after it was originally posted. Projections for grades marked with a star were added after receiving a copy of the November 2015 NESDEC Projections from the Superintendent's office on 2/10/16.

FY17 Budget Documents:

* Items marked with a star were added on 2/10/16 after our blog was originally posted.

Public Hearing on School Budget Thursday 1/7

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On Thursday, January 7, the School Committee will hold a public hearing on the FY17 School Budget. The meeting begins at 7:00pm in the Middle School Library, public comments are scheduled near the beginning and again near the end of the meeting, about 8:45pm. Barring technical difficulties, you may also watch the meeting on HCAM-TV (Comcast 8 / Verizon 30 / Streaming www.hcam.tv). Click here to view the meeting agenda.

Give Input Before the Vote:

The committee is scheduled to vote on the Superintendent’s budget recommendation this week, so if you have questions, comments or concerns, you should voice them ahead of time or come to the meeting in person to voice them there. Email both the School Committee and the Superintendent at the following addresses:

  • hpsschoolcommittee@hopkinton.k12.ma.us
  • cmacleod@hopkinton.k12.ma.us

Budget Documents Already Presented: